How far in advance should we book?

We are currently booking weddings and events for 2026 and 2027. We recommend reserving your date as soon as you have selected one, especially for popular dates, weekends, and peak wedding seasons. Your date is not officially reserved until your signed contract and required deposit have been received.

How do we reserve our date?

Once you are ready to move forward, we will provide you with a rental agreement to review and sign. Your date will be officially secured once we have received the signed contract and required non-refundable deposit.

How much is the deposit?

A deposit equal to 50% of the total rental cost is required to reserve your date. The total rental price depends on the day of the week and package selected.

Is the deposit refundable?

Our deposits are non-refundable. Once your deposit is received, we reserve your date exclusively for your event and turn away other inquiries for that date. Because dates may be reserved six months to a year or more in advance, the deposit compensates the venue for holding that date.

When is the remaining balance due?

The remaining balance is due 90 days before your event date. Please refer to your rental agreement for the specific payment schedule and terms.

What forms of payment do you accept?

We currently accept Venmo, cash, check, and credit/debit card payments. Please note that applicable processing fees may apply to credit card transactions.

What is included in the rental fee?

Your rental includes exclusive access to the entire venue from 10:00 AM until midnight on your event day. Your rental also includes tables and chairs, linens, ceremony arch, concert-quality sound system, warming kitchen, and separate bride and groom suites.

Are there any additional fees?

The primary additional requirement applies to events serving alcohol. Depending on your event and guest count, licensed bartending services may be required. We will discuss the alcohol requirements with you during the booking process so there are no surprises.

Do you offer weekday or off-season discounts?

Yes. Our weekday pricing is already reflected in our published rental rates. We encourage you to compare our weekday and weekend pricing if you have flexibility with your event date.

Do you require a security deposit?

Yes. A $500 refundable damage deposit is required. Assuming there is no damage beyond normal use and all venue policies have been followed, the deposit will be returned after your event.

Are taxes included in the pricing?

Our published rental prices do not include additional taxes. Tax requirements can vary depending on the type of service or sale involved, particularly when alcohol is being sold or provided as part of an event. We will clearly communicate any applicable charges before your event.

How many guests can the venue accommodate?

Our venue can comfortably accommodate up to 250 guests for a seated event. For events that utilize both our indoor and outdoor spaces with guests moving between areas, we can accommodate up to approximately 500 guests, depending on the event layout and setup.

Can we have both the ceremony and reception at the venue?

Absolutely! Beaver River Ranch is designed to accommodate your entire celebration in one location. We can host indoor or outdoor ceremonies and indoor or outdoor receptions, allowing you to create the perfect flow for your wedding day.

Is there an indoor backup location for bad weather?

Yes. Weather doesn't have to ruin your plans. We have the flexibility to move your ceremony and/or reception indoors if weather conditions require a change of plans. Our four-season facility allows us to adapt quickly and keep your celebration moving.

Is the venue climate controlled?

Yes! Beaver River Ranch is a four-season, climate-controlled facility. Our approximately 7,000-square-foot venue can be heated or cooled to help keep your guests comfortable throughout the year.

Is the venue wheelchair accessible?

Yes. The main floor of the venue is fully accessible. We provide accessible parking spaces and accessible bathroom facilities, and the main event space is designed to accommodate guests with mobility needs.

Can we bring our own decorations?

Absolutely! We love seeing couples and families personalize the space. You are welcome to bring your own decorations, provided they follow our venue guidelines. Our team can also help direct you regarding where and how certain decorations may be placed.

What time can vendors arrive?

Vendors may arrive beginning at 10:00 AM on the day of your event. This gives your vendors the designated setup window to prepare the venue before your celebration begins.

What time can we access the venue?

You and your vendors may access the venue beginning at 10:00 AM on your event day.

What time does the event have to end?

All events must conclude by midnight. This includes music, dancing, guest activities, and other event activities.

Can we extend our rental time?

Unfortunately, we cannot extend the rental beyond midnight. Midnight is the maximum event end time permitted by the county, so all events must conclude by that time.

Do you host more than one wedding per day?

No. We host one event per day, giving you exclusive use of the venue and allowing you to enjoy your wedding day without another event taking place before or after yours.

Do we have to use your preferred vendors?

No. You are welcome to choose the vendors who best fit your style, budget, and vision. We want you to have the flexibility to create the celebration you want.

Can we bring our own caterer?

Yes! You are welcome to bring your own caterer. Our warming kitchen is available to help your catering team prepare and serve your food.

Are licensed bartenders required?

Yes, in situations where alcohol service requires licensed bartending. Some exceptions may apply depending on the type and size of your event. Please contact us when planning your bar service so we can make sure your event meets all applicable requirements.

Do you provide tables and chairs?

Yes. Tables and chairs are included with your venue rental. Our staff will set them up according to your approved floor plan and will take them down following the event.

Can food trucks be used?

Yes! Food trucks are welcome with prior approval. They can be a fun and unique option for weddings, reunions, birthday parties, and other celebrations.

Can we provide our own food?

Yes. You may provide your own food or hire a caterer of your choice, subject to our venue policies.

Do you have a kitchen for caterers?

Yes. Our warming kitchen is available for caterers and event hosts to assist with food preparation, warming, and service. It is not intended to function as a full commercial cooking kitchen.

Can we bring our own alcohol?

Alcohol policies depend on the type of event and how the alcohol is being provided or served. Please discuss your plans with us in advance so we can make sure your event complies with applicable Utah requirements and our venue policies.

Is there a corkage fee?

No. We do not charge a corkage fee. However, all applicable alcohol service requirements must still be followed.

Who is responsible for alcohol service?

Alcohol service must be handled in accordance with applicable Utah requirements and our venue policies. Depending on the event, this may require a licensed bartender. We will help you understand the requirements for your specific event.

Can we hang decorations?

Yes, with prior approval. We want you to make Beaver River Ranch your own, but certain restrictions apply to protect the walls, ceilings, lighting, and other venue property. Our staff will be happy to help you determine what decorating methods are permitted.

Are candles allowed?

Open flames are not permitted inside the venue. Flameless LED candles are welcome and can provide the same warm atmosphere without the fire risk.

Can we use sparklers?

Sparklers are permitted outdoors only and in designated areas, subject to venue approval and applicable safety requirements.

Is confetti or glitter permitted?

No. Confetti, loose glitter, and similar materials are not permitted because they are difficult to clean and can create environmental and cleanup concerns.

Are open flames allowed?

No. Open flames are not permitted inside the venue. Flameless alternatives are welcome.

Can we move furniture or décor?

Yes, but furniture and venue décor should only be moved with direction from a member of our staff. This helps prevent damage to the venue and ensures everything is returned properly after your event.

Is parking available?

Yes. We provide on-site parking for your guests.

Is parking free?

Yes. Guest parking is complimentary.

Is RV parking available?

We do not offer overnight RV parking at this time.

Can guests leave vehicles overnight?

No. Vehicles cannot be left overnight on the property. Guests should make arrangements for transportation or pickup before leaving their vehicles.

Is there room for shuttle buses?

Yes. We have space available for shuttle buses and other group transportation. We recommend coordinating arrival and departure plans with us in advance.

Is there a bridal suite?

Yes! Our private bridal suite provides the perfect place for the bride and bridal party to get ready, relax, and enjoy time together before the celebration begins.

Is there a groom's suite?

Yes. We also provide a private groom's suite so the groom and his party have their own comfortable space to prepare for the day.

Is there Wi-Fi?

Yes. Wi-Fi is available at the venue.

Do you provide a sound system?

Yes. We provide a concert-quality sound system inside with iPad remote controls, and a portable outdoor sound system that can be positioned where you need it for your event.

Are microphones included?

Yes. Microphones are included with the sound systems.

Is there adequate lighting for evening events?

Yes. The venue has lighting designed to accommodate evening celebrations, and couples are also welcome to incorporate approved decorative lighting to create their desired atmosphere.

Who is responsible for setup?

Our staff will set up the tables and chairs according to your approved floor plan. You or your designated vendors are responsible for decorating the tables, placing personal décor, and setting up other event-specific items.

Who handles cleanup?

Our staff will take down the tables and chairs following your event. You and your vendors are responsible for removing decorations, personal belongings, food, gifts, and other event materials. You will need to leave the event center broom clean and free of any personal belongings.

Do we need to remove decorations the same night?

Yes. All personal decorations, belongings, and event materials must be removed from the venue at the end of your event unless other arrangements have been approved in advance. You will need to leave the event center broom clean and free of any personal belongings.

Is trash removal included?

Yes. Normal event trash removal is included. Guests and vendors are expected to properly dispose of trash throughout the event and follow our cleanup guidelines.

Are there scenic locations for photos?

Absolutely! Beaver River Ranch offers a variety of scenic areas that provide beautiful backdrops for wedding, event and family photographs.

Can we take engagement photos at the venue?

Yes! Engagement sessions may be scheduled at Beaver River Ranch as long as they do not interfere with another scheduled event. Please contact us in advance to arrange a time.

Is there a sunset photo location?

Yes. Our property offers beautiful opportunities for sunset photographs. We would be happy to point you toward some of our favorite photo locations.

Are drones allowed?

Drones may be permitted with prior approval and must be operated safely and in compliance with all applicable laws and regulations. Please coordinate with us before your photographer or videographer plans to use a drone.

What happens if we need to cancel?

Our cancellation policies and financial responsibilities are outlined in your rental agreement. Because every date is reserved exclusively for your event, we strongly encourage you to review the cancellation terms carefully before signing.

Can we reschedule our date?

Rescheduling requests are considered on a case-by-case basis and are subject to availability and the terms of your rental agreement. We recommend contacting us as soon as possible if you believe you need to change your date.

Do you require event insurance?

Event insurance is not currently required by Beaver River Ranch. However, we always recommend that clients consider event insurance for additional protection.

Is smoking or vaping allowed?

No. Smoking and vaping are not permitted inside the venue.

Are fireworks allowed?

No. Fireworks are not permitted on the property.

What happens if something is damaged?

Any damage beyond normal wear and tear may be deducted from the $500 refundable damage deposit. If the cost of damage exceeds the deposit amount, the client may be responsible for the remaining balance as outlined in the rental agreement.

Are there nearby hotels?

Yes. There are several lodging options in and around the Beaver area. We are happy to help point you toward nearby accommodations for your guests.

Are there vacation rentals nearby?

Yes. There are vacation rental options available in the surrounding area, giving your guests additional choices beyond traditional hotels.

What makes Beaver River Ranch different from other venues?

Beaver River Ranch was designed to give couples and families a beautiful, private space where they can celebrate without feeling restricted by a traditional venue. With indoor and outdoor options, climate-controlled facilities, bridal and groom suites, included tables and chairs, a professional sound system, and the flexibility to choose your own vendors, we make it easy to create an event that feels uniquely yours. Our goal is to provide the setting, flexibility, and support you need to enjoy your day and make lasting memories.